None of us are ever truly prepared to lose someone we love. Whether the loss comes suddenly or has been long expected, numbness and shock are common in the first two days, which is usually when the funeral arrangements are made. To help ease the burden you may feel so soon after a loss, it’s helpful to know what to expect when you head into an arrangement conference. Preparing ahead of time will help ease your mind and prepare your thoughts.
What is an Arrangement Conference?
An arrangement conference is a time specifically set aside to meet with a funeral director and discuss final disposition and the details of a meaningful tribute. Additionally, it’s an opportunity for the funeral director to get to know you better and learn how to best honor your loved one.
Dr. Alan Wolfelt, a nationally respected grief author and counselor, says that the funeral ritual is incredibly important for our individual grief journeys. He says, “Rich in history and rife with symbolism, the funeral ceremony helps us acknowledge the reality of the death, gives testimony to the life of the deceased, encourages the expression of grief in a way consistent with the culture’s values, provides support to mourners, allows for the embracing of faith and beliefs about life and death, and offers continuity and hope for the living.”
With this goal in mind, the arrangement conference gives you and the funeral director time to create a meaningful and healing funeral service. Most arrangement conferences take place in the funeral home, but if you are traveling from a long distance or can’t make it to the funeral home in person, you may also be able to work with your funeral director over the phone and via text, email, or other digital options.
What are the Main Objectives?
There are three main objectives for your time with the funeral director during the arrangement conference.
- Gather the vital information of the person who died (full name, SSN, birthdate, etc.), which the funeral director will then use on your behalf to request death certificates and file for veterans’ burial benefits (if applicable) and life insurance claims.
- Make your wishes known about how you want to remember and honor your lost loved one.
- Select the most fitting funeral, cremation, and burial options.
Typically, the conference takes 2-3 hours on the day of or the day after a death. The funeral director will guide you through the available funeral service and memorial options, music selections, coordination with a church and cemetery (or other desired location for the service), and much more.
What Questions Should You Consider in Advance?
The funeral director is your partner and your guide throughout the funeral planning process. They have the experience and the knowledge needed to help you make informed decisions. Even though you will get thorough explanations from the funeral director, it’s a good idea to come to the arrangement conference having considered a few key questions:
- Where and when should the services be held?
- Do you want to publish an obituary? If you do, who will write it? Where will you publish it?
- In lieu of flowers, do you want to offer charitable contributions as an option for sympathy gifts?
- Have you chosen a cemetery or other final resting place?
- Do you need assistance with selecting a monument or grave marker?
- What kind of funeral service is most appropriate? Simple? Elaborate? Public? Private? Religious?
- What would you consider to be the best way to honor and memorialize your lost loved one?
- Should there be a viewing, visitation, funeral service, or committal service?
- If there is a service, who will participate? Musicians, speakers, pallbearers?
- Do you want floral arrangements present, and if so, what kind?
- Will the final disposition be burial, cremation, or another type of interment?
- Will the body be present at the funeral or memorial service?
- If applicable, open or closed casket?
- Do you know someone who will act as officiant, or will you need the funeral home’s assistance in finding one?
What Should You Bring?
The more information you bring, the smoother the meeting will be (and the less documentation you will need to bring back later). To help you prepare, print and review this Funeral Arrangement Conference Checklist. The list is fairly comprehensive and gives you an excellent place to start. However, please note that the funeral home may ask you for something not included.
Additionally, the funeral home might also reach out to you before the arrangement conference to start planning digitally. Completing some information ahead of time means that the focus of the in-person meeting can be about planning a meaningful, personalized service for your loved one.
Some Final Tips
First of all, prepare as much as you can ahead of time. You can gather necessary documents, clothing and personal items, details for the obituary, and photos to be used in the service ahead of time.
Secondly, don’t feel rushed during the conference. Remember, the funeral director is there to help you with all your needs and is ready to serve you fully.
Thirdly, ask as many questions as you need. As you plan a tribute for your loved one, the funeral director is there to be a knowledgeable and available partner in a difficult situation. Make use of their experience and ask as many questions as you want.
Finally, take notes. You will receive a lot of information during the arrangement conference, and it’s unlikely you will be able to remember it all. Take a notepad (or a friend) with you and make sure to write things down.
Hopefully, you now feel a little more prepared for an arrangement conference and can go into the meeting with confidence!
One Last Thought
After planning a funeral for a loved one, you know how hard it can be. Instead, here’s a pro tip: If you’d like to make the planning process easier for your own family in the future, consider the benefits of preplanning. With a prearranged funeral plan already in place, your family won’t have to answer dozens of questions while under a cloud of stress and grief. Instead, with your wishes in hand, the arrangement conference will go very smoothly. Often, the only question left to answer is the date and time for the service to be held!
To learn more about funeral preplanning, check out these resources:














































































