Not sure what to say to comfort a grieving friend? You know you should say something, but the words aren’t coming to you. Perhaps you worry about saying the wrong thing and adding to their pain. Consider sending a handwritten condolence letter! With a few pointers, you can reach out and offer heartfelt, sincere, and meaningful words of sympathy. Let’s talk about it.
8 Simple Tips for Writing a Meaningful Condolence Letter
1. Say something
It’s human nature to avoid situations that feel difficult or uncomfortable. But just because something is uncomfortable does not mean it shouldn’t be done. Choosing not to say anything at all after a friend’s loss doesn’t help them and may unintentionally communicate that you don’t care. Instead, consider showing your love and support by picking up a pen to write them a condolence card.
2. Social media isn’t always enough
So many of us express condolences on social media (“I’m so sorry for your loss.” “I’m praying for you.”), but then we stop there. But think how much more meaningful it would be if you took time out of your day to specifically and intentionally write a condolence letter.
Condolences expressed on social media are all well and good, and they can be helpful. It’s an excellent way to express sympathy to someone you don’t know well. But for those you personally know and have a connection to, just think how much more care you will convey by taking the extra time to write a letter.
3. Handwrite it
By handwriting the letter, you add an extra level of personalization. You took the time to sit down and not only gather your thoughts, but also to write them out. How many people actually do that these days? Far fewer than in previous years. It can mean so much more to receive a handwritten note in the mail than a message on social media.
4. Keep it short(ish)
You don’t have to write a novel for your sympathy letter. In fact, it’s better if you keep it somewhat short and succinct, balanced with intentionality and compassion.
5. Make it personal
As much as possible, tailor your words to create a letter that is personal and specific. You could add words of encouragement, a quote, or a poem. If you knew the person who has died, share a positive story that you remember about them or a way they impacted you.
On the other hand, if you didn’t know the person who has died, mention that you know how much they meant to your grieving friend. Or you can recall things your friend told you about that special person (“I remember you told me…”). No matter how you say it, express your sorrow for their loss.
6. No comparisons
If you’ve lost a loved one, you know that it is hard, painful, and exhausting. But even though you can relate to someone’s grief, avoid comparing your grief to theirs. You may have both lost a mom, but you are two different people with unique relationships to your moms, which means your two grief journeys are going to look very different.
Instead, offer words of comfort without comparisons. Share a valuable lesson you’ve learned in your own grief journey while still acknowledging, “I know your loss is different from mine.”
7. Be real
Don’t be afraid to use words like “death,” “died,” or “die.” According to Dr. Alan Wolfelt, a respected grief expert and counselor, acknowledging the reality of the death of a loved one is necessary to move forward in your grief journey. By being unafraid to use these terms, you participate in helping to acknowledge the reality of the loss.
8. Add a thoughtful action
These days, no matter where you live, you can do something thoughtful for a grieving friend. If you live nearby, take a casserole over to the family. If you live further away, order flowers online. With the internet, there’s so much you can do even if you’re separated by distance. But remember, don’t offer anything you can’t deliver. Check out “Sympathy Gifts You Can Mail” and “10 Caring and Creative Sympathy Gifts” for a few ideas!
Things to Avoid When Writing a Condolence Letter
Now that you know what to do, let’s touch on some things you should NOT do. In many cases, what you don’t say is just as important as what you do say. Here are a few pitfalls to avoid:
- Sometimes the grieving person needs to tell their story, but you should always let them decide how much they want to share, especially regarding the circumstances of their loved one’s death. It’s not helpful to make the grieving person feel like you are looking for juicy gossip.
- Refrain from saying anything negative about the person who has died. You may not have personally liked them, but for the purposes of a condolence letter, keep your opinions to yourself.
- Avoid saying insensitive things like “You’re better off without them” or “Cheer up!” Every person needs to be allowed to grieve in their own way, not feel like they’re doing it wrong.
- Don’t mention the will or the estate. If you are in line to inherit something, you will be contacted at the proper time. The condolence letter is not the right time.
- Try to avoid clichés. For example, “It was just their time to go” or “They’re in a better place” are cliché phrases that don’t help. Instead, put your heart into the letter and be real and sincere.
With these tips up your sleeve, you will have an easier time writing a meaningful condolence letter. It will still take time, so make sure that you aren’t in a hurry when you sit down to write. Put together a draft first, let it sit for a while, and come back to see if there’s anything that needs adjusting. Once you feel good about the content, write it out in your best handwriting and place it in the mail. Your words may become the bright spot in your grieving friend’s day!
